Show Worklist
The Worklist screen displays the nodes that are waiting for user input. These nodes are visible to user whose User ID or Role or group is assigned ot the respective nodes.
To open Worklist screen click Show Worklist menu from left side of the screen. The Worklist screen appears.
The screen dispalys all the nodes which are of Wait type. The Filter by variable drop down is used to filter the nodes depending on the following criteria:
- Product ID
- name
- requesterName
Once you select any of these criteria, the value drop down displays the values of the selected criteria respective to the process nodes.
Node: The criteria are available under the Filter by variable drop down, only if they are specified under additionalWorklistColumns' bean.
For example, in the above figure the Node ID “CheckValues” has Product ID as “101570”. So, if you select Product ID as a filter variable, the value drop down displays “101507” in the drop down.
Click the "Filter" -button. The screen displays only the filtered node.
It is possible to click on the node ID and see the 'Node Details' page with information about the selected node. Events and their names can be seen as the name of the transition to another node. After the event has been sent, the 'Process Details' page is displayed
Imagine that you are the manager and you want to review all requests from your employees. In the demo workflow, the admin user acts as an employee, manager, and HR person at the same time, so that you don't have to login and logout for this demo. Go to the 'Show Worklist' menu item. Here you see the request for holidays from an employee. Click on the request and see the form that contains the employee name, request message, area for your resolution notes and two buttons 'Approve' and 'Reject'.
Consider you as a manager, wants to approve this request. You can type in a note (in the resolution field), but this is only useful if you reject the request. And click Approve to approve the holiday request or click on Reject to reject it.
A letter about the successful holiday approval would be sent to your employee.
Imagine that you are an HR-person. You need to record how many holidays each employee has used so far and if it is payable or not. Go to the 'Show Worklist' menu item. Here you have a list of approved holidays that you should take note of.
You see that the manager has approved the holidays. Click on the request link and see the form that contains the employee name, manager decision, manager notes and an input area for a log message.
You could enter a log, something like "approved; no critical projects at that time".
Then click on button Save Log Info to save the log message is saved and the workflow is completed.
Show Embedded Worklist
The functionality of Show Embedded Worklist is same as Show Worklist. The only difference is that the Worklist displays in a pop-up window, without any headers. Refer Show Worklist section for more details. The Embedded worklist helps you to view the nodes simultaneously, while working on other screen.
